SERVLOG GmbH & Co. KG, based in Oldenburg, offers professional and intelligent logistics solutions for file storage and material archives.

Another focus is the digitization of documents, a business that has been growing in recent years. The company currently processes about millions of pages. This includes digitizing daily documents as well as inventory files. Since the end of 2017, SERVLOG has been using the integration platform DocYard and, above all, benefits from a higher degree of automation within the processing processes.

Scan service providers

DocYard provides total process management for the complete service chain for scanning companies.

We developed this production and integration platform especially for scan service providers.

When filing the file, employees had to check whether the content was completely available.
It was also necessary to arrange the documents accordingly so that they could be scanned in batches and then in indexed order using index values. SERVLOG acted primarily in accordance with the technical guideline TR-RESISCAN of the Federal Office for Information Security (BSI).

This allows to destroy paper documents after scanning. “The directive requires that all processes must be fully documented. Of course, this is a very time-consuming process, “explains Tim Martin, Head of Digitization at SERVLOG GmbH & Co. KG

Due to the increased order volume, the digitization specialist reached its limits and was looking to accelerate. During the research on the internet, Tim Martin became aware of DocYard. It is an integration platform that enables scan service providers to transfer, control and centrally evaluate all production steps in configurable workflows. In addition, the solution logs all production data without gaps, so that they are available for subsequent evaluations or for billing. “In particular, the modular structure of the solution seemed suitable for us,” says Tim Martin. “We hoped to simplify our project workflows to customer requirements.”